Arts Curriculum Committee for Senate Submissions

Arts Committee Membership

Chair: Tom Scholte; Administrator: Lois Nightingale (Arts.Curriculum[at]]

Voting Members

  • Stefania Burk ex officio
  • Tom Scholte, Theatre and Film
  • Christina Hendricks, Philosophy
  • Catherine Rawn, Psychology (on leave for 2016/17)
  • Tara Mayer, History
  • Silvia Bartolic, Sociology

Non-Voting Members

  • Library: Keith Bunnell ex officio 
  • Arts Advising: Nancy Campbell ex officio 
  • Arts Curriculum: Lois Nightingale ex officio (Lois Nightingale

Previous Committee Members can be viewed at the bottom of this page.

Type of Proposals

The information below has been extracted from the Guide to Curriculum Submissions for UBC Vancouver.  We encourage you to read through this guide and use it as a reference, particularly when submitting a “New Program” proposal.
There are three main types of curriculum proposals.  If you are unsure of which type of proposal your change belongs to, please consult with either Tom Scholte or Lois Nightingale.

New, or Substantive Changes to, Degree Programs, Honours, Majors or Grad Concentrations

New programs requiring Ministry of Advanced Education approval include:

  • A new credential or significant revision of a program that warrants credential renaming.  A change of name may warrant submission as a New Program.
  • A new U/G Major or Graduate Concentration (although a new Honours, Minors, Research Stream in an area in which a Major is currently offered, will be a category 1 proposal).
  • An interdisciplinary major for which the majority of the courses are substantially altered to conform to the program’s objectives.
  • A new minor that is not linked to an existing Major.
  • A joint major unless all of the fields in the joint major are not already represented by an approved major
  • Revision of a program’s major objectives resulting in significant changes which include a new variation on the program name.
  • This list is not inclusive, there maybe more permutations,  check with Lois Nightingale if you have any concerns.

Prior to beginning work on a new program proposal please contact Lois Nightingale.  New Program proposals may be sent through email due to the scale of the submission.

A New Program proposal consists of:

  • Executive Summary (Max of 3 pages, please see page 43 of Guide to Curriculum Submissions for UBC Vancouver )
  • Program Outcomes (template available)
  • Academic Calendar Statement submitted on a Category 1/2 Proposal Form.  Curriculum Proposal Form: To be submitted in WORD.
  • Curriculum Consultations with Faculty ( a minimum of 3 completed), Schools, Departments, Administrative Areas, Student Areas - as needed per the impact of the proposal.  Consultants must be given a minimum of 10 days many will ask for longer due to the complexity of New Program proposals. Curriculum Consultation Report 
  • Library Consultation (Signed).  All Library Consultation Forms can be sent to Anne Olsen, Head, Koerner Library, except for Music. Please send all Music forms to Vanessa Kam.  Library Consultation Form** 
  • Budget Impact Statement signed by the Dean, Librarian and Provost (if necessary).  For help and consultation on this step please feel free to contact Lois Nightingale.  Budget Impact Form (revised)

New Courses and Substantive Change to existing programs (Category 1 Proposals)

Proposals requiring University level approval:

Please submit the proposal via one of the online forms below -

Arts Curriculum Category 1 – New Course Submission

Arts Curriculum Category 1 – Changes to Degrees, Programs, or Areas (Not Courses)

Category One Proposals (other than requests for new course subject codes) require the following in this order (all of these forms must be submitted as attachments to the form above):

*Please note that you are required to give consultants at least 10 working days to complete a Curriculum Consultation Request.

**All Library Consultation Forms can be sent to Anne Olsen, Head, Koerner Library, except for Music. Please send all Music forms to Vanessa Kam.

***To be signed by the Department Head or Director. Do not have the Dean sign the form—this will happen once it is submitted through the Arts Curriculum Committee.

Category One Deadlines:

Winter 2017 Session:

  • Category 1 proposals should be submitted by October 15, 2016 to ensure they will be ready to move to the the November 2016 Faculty of Arts meeting.  This will ensure they are forwarded to the January/February 2017 Senate Meetings and added to the February  2017 release of the calendar.
  • Category 1 proposals submitted after October 15, 2016 but before January 15th, 2017 will reviewed at the January/February 2017 Faculty of Arts meeting and will be viewed at the April Senate meeting.   However,  the Senate Curriculum Committee will not guarantee they will be approved in time to be added to the SISC for May 2017 - and so allow scheduling to occur prior to Student registration opening.

Edits to existing courses and programs (Category 2 Proposals)

Category 2 proposals are focused on editing existing information to ensure greater clarification or readability, or to update the calendar to include recently approved proposals.  These require Arts Curriculum Committee approval and University level "review" and include:

  • less substantive changes to existing courses and programs
  • removing a "cross-listing" will require TWO Cat 2's - one from both areas.
  • consultations are normally not needed unless the change proposed may affect an alternate area on campus.  In this case, please included acknowledgement from the alternate area indicating they are aware of your proposed change.  A copy of an email exchange is sufficient.   For example,  you are changing the title of a course presently taught into the CAP program.  An email exchange with the CAP coordinator would be expected to ensure they are aware of the upcoming change and have time to update their webpages, printed material, etc.
  • closing courses

Please submit the proposal via one of the online forms below. Senate has specific formatting guidelines for all Category 2 proposals.  All category 2 submissions are reviewed by the Senate Curriculum Committee and may be returned and asked to be re-submitted as a Category 1 proposal.  Curriculum Proposal Form: To be submitted in WORD.

Arts Curriculum Category 2 – Changes to Courses Only

Arts Curriculum Category 2 Form – Changes to Degrees, Programs, or Specializations (Not Courses)

Category 2 Deadlines:

February Calendar Version:  Category 2 proposals must be reviewed at the November Faculty of Arts meeting to be included in the February release of the calendar.  Category 2 proposals reviewed at the January Faculty of Arts meeting may be included in the February release of the calendar.

June Calendar Version:  Category 2 proposals must be approved reviewed at the April Faculty of Arts meeting to be included in the June release of the calendar.  Category 2 proposals reviewed at the May Faculty of Arts meeting may be included in the June release of the calendar.


Reorganization of Academic Units

  • The reorganization of academic units (e.g., Institutes, Schools, unit mergers, departmental name changes) do not come through the Curriculum Committee for Senate Approval process. Rather, these requests flow from the Office of the Dean (Associate Dean-Academic) to the Office of the Provost and Vice President Academic.
  • Please contact Lois Nightingale for information on how to proceed.
  • In some cases, consideration by the Vancouver Senate Academic Policy Committee is necessary.  However, the Curriculum approval process is required for the concomitant Calendar updates.
  • If a departmental name change does not engender program or course changes, we suggest a Category 2 change form laying out the unit’s Calendar entry in the 2 column format, identifying all instances where the new department name should appear, and listing the “type of action” as: Replace all instances of the departmental name in the Calendar with the new departmental name”.  If a unit merger or other reorganization engenders substantial changes to a program, a Category 1 submission will be required see Category 1.



Submitted to by the last Wednesday of the month listedGuaranteed printed in the Calendar, March Edition and SISC updated prior to Scheduling closingNot Printed in the March Calendar and SISC updated by April.Printed in the Calendar, July edition and SISC updated prior to August
OctoberPossible but not guaranteedYesyes
NovemberSpecial Permission YesYes
MarchNoNoPossible but not guaranteed
AprilNoNoSpecial Permission

Frequently Asked Questions

Consider the “URL”  and “Rationale” as the dividing point. Any changes that will require editing to one specific URL with one general “rationale” may all be included in one proposal. If you must update more than one “URL,” please create separate proposals for each “URL” that needs editing; or, if you have several changes to one URL but two specific overarching “rationales” for the changes, then two proposals would be appropriate.

Curriculum Proposals and Guidelines can be found here.

When you are not sure if a proposal should be a 1 or a 2, consider that Category 1 includes changes that may impact alternate areas on campus, be time sensitive, or will have budgetary impacts. You would seek consultations from these alternate areas to ensure they are aware the change is coming, to ensure they have time to update their advising, edit their calendar sections, and keep them in the “loop.” For example, if you make changes to a course that is being required or recommended by another Department or Faculty, these areas should be invited to “consult” on the change. This would give them time to make any necessary changes to their own information.  Alternatively, Category 1 proposals may be time sensitive, and you cannot move forward with your planned course offerings without the proposal receiving approval by a specific deadline, whereas category 2 proposals are not time sensitive. If they are delayed, then you would still be able to offer your planned courses. If you are still unsure, please contact Lois Nightingale.

The process for changes is very lengthy. Let’s consider a request for the 2016 Winter session and the introduction of a new course (a category 1 proposal). A new course will require a classroom. Classroom Scheduling opens the room booking first to the Departments to secure their rooms from last year and then, in early Spring 2016, they open up room booking to all. If you wish your new course to be scheduled for 2016 Winter as efficiently as possible, the course should be approved by Senate no later than February 2016.

  • November 18, 2015: Submission of Proposals for Arts Curriculum Meeting.
  • December 2, 2015: Arts Curriculum Meeting.
  • December 9, 2015: Submission of material for Faculty of Arts Meeting (relatively early due to Holiday break).
  • January 8, 2016: Faculty of Arts Meeting.
  • January 24, 2016: Submission of material for Senate Sub-Committee.
  • February 8, 2016: Senate Sub-Committee for Curriculum meets and approves those proposals to be moved forward to Senate.
  • February 17, 2016: Senate meets and approves proposals.
  • March 31, 2016: Changes approved by Senate in February are updated into the SISC, allowing Departments to schedule and book rooms.


Past Years Committee Members

  • 2015-16: Tom Sholte (Chair); Stefania Burk; Christine Hendricks; Catherine Rawn; Non-Voting: Library (Keith Bunnell), Advising (Nancy Campbell), Curriculum (Lois Nightingale)
  • 2014-15: Tom Scholte (Chair); Janet Giltrow; Christine Hendricks; Catherine Rawn; Non-Voting: Library (Keith Bunnell), Advising (Chavah Avraham), Curriculum (Stacey Campbell)
  • 2013-14: Allen Sens (Chair); Janet Giltrow; Tom Scholte; Christine Hendricks; Catherine Rawn; Non-Voting: Library (Keith Bunnell), Advising (Chavah Avraham), Curriculum (Stacey Campbell)