Advising Request Forms

Carefully follow the instructions for each service below and Arts Advising will process your request. All forms require your CWL login.

Processing Times

Please note that due to high volumes, email response and processing times for academic concessions and other online advising requests is approximately 5-7 working days.

Request a credit load adjustment

A credit load adjustment is a request to re-balance your credit load in Winter Terms 1 and 2 so that you may enroll in full-year courses (6 to 12 credits) without exceeding the maximum credit limit. You should submit this form if you wish to take more than one 6-credit course over the Winter Session.

Request a credit limit increase

Read the credit increase requirements carefully, as credit increases will only be processed if you meet them.

Initiate academic concession

If you experience unanticipated events or circumstances that interfere with your ability to accomplish your academic coursework, review the academic concession page and fill out an academic concession form so an advisor can review your case.

Request a year-level promotion

Year-end promotions are automatically updated on the SSC during the month of May each year. If you meet specific credit requirements, your year-level standing will be automatically advanced each spring prior to Winter registration. However, if you have special circumstances that cause you to need earlier promotion, and if you meet the credit requirements, you can request an earlier year-level promotion by filling out the form.

Add or remove a program (major/minor)

You’re able to add or remove programs (majors/minors) yourself through the SSC during registration periods, so Arts Advising only accepts online program requests outside of registration periods. Not all programs can be added or removed without department approval, so refer to the list of program options before completing the form.

Request a Letter of Permission

In certain circumstances, you can be granted permission to study outside of UBC with a Letter of Permission (LOP). The course must be graded, and you must be able to demonstrate that the course is an exceptional and unique opportunity to enhance your major or minor. Before you register at another institution, your LOP must be approved by Arts Academic Advising in order for transfer credits to count towards your degree.

Request a graduation check

If you’re entering 4th year or graduating soon and your course schedule is finalized, make sure you’re on track to graduate by completing the graduation check form.

Apply to graduate

Review the Student Services Applying to Graduate page, log in to the SSC, look for the “Graduation” heading, and select “Apply for Graduation.”

Access your program completion letter

Once your graduation status is approved, you can download a program completion letter through the SSC under “Grades.” Students on financial hold are not able to access these letters and should contact Enrolment Services.

Request a program pending letter

If you haven’t completed your degree program yet, but need a letter that proves you are on-track to completion, fill out the program pending letter request form.

What to do if a course is full

There are a few ways to deal with full courses, and which one is applicable depends on the particular course and department.

Request Credit/D/Fail grading

Submit this form to request Credit/D/Fail grading in eligible registered courses outside of your program of study before the Add/Drop deadline.

Enrolment in graduate courses

If you are considering taking a graduate-level course as an Arts undergraduate, complete the undergraduate enrolment form.

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